This pro rata holiday calculator can help you determine the correct entitlement for your employees. When employees work part-time and change their working patterns part-way through a year, it can feel like you need a PhD in Advanced Mathematics to work out how to calculate the number of days holiday they’re entitled to.
Here at The Holiday Tracker we’ve automated the maths so our customers never need to work it out for themselves again. They simply add the work patterns for each employee and the system calculates the pro-rata entitlement for them. And now, we’ve made a similar calculator available to you here.
Tell us the date range you’re calculating for, some basic details about your entitlement and the work patterns, then hit Calculate:
Pro Rata Holiday Calculator
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You can leave this set to the default, unless the employee started part way through the year you’re calculating.
If the employee worked full-time, Monday to Friday, what would their annual entitlement be? We’ll use this figure to calculate the pro-rata figure.
If the employee works different hours on different days, then you’ll probably need to calculate their entitlement in hours, rather than days.
How many hours does a full-time employee work in a standard week?
Work Pattern 1
Enter the work patterns for the employee. Click Add Pattern to enter more than one pattern and adjust the start dates.
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The incredibly simple
employee holiday tracker
If you’re currently using paper forms and spreadsheets, then let us show you a better way to manage your employees' annual leave.
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