{"id":261,"date":"2017-10-10T10:54:56","date_gmt":"2017-10-10T10:54:56","guid":{"rendered":"https:\/\/blogsource.theholidaytracker.co.uk\/?p=261"},"modified":"2026-07-23T10:22:38","modified_gmt":"2026-07-23T10:22:38","slug":"five-lesser-known-holiday-tracker-features","status":"publish","type":"post","link":"https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/2017\/10\/10\/five-lesser-known-holiday-tracker-features\/","title":{"rendered":"Five Lesser Known Holiday Tracker Features"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"img-responsive aligncenter wp-image-269 size-full\" src=\"https:\/\/blogsource.theholidaytracker.co.uk\/wp-content\/uploads\/2017\/10\/Image-1.webp\" alt=\"\" width=\"1200\" height=\"600\" srcset=\"https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/10\/Image-1.webp 1200w, https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/10\/Image-1-300x150.webp 300w, https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/10\/Image-1-768x384.webp 768w, https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/10\/Image-1-1024x512.webp 1024w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/p>\n<p>Our number one priority when developing The Holiday Tracker is to keep it simple and easy to use. However, it\u2019s always a delicate balancing act between keeping it simple and giving you powerful features and flexibility. In this article we take a look at some lesser-known <a href=\"\/features\">Holiday Tracker features<\/a> that are sometimes found skulking in the shadows.<!--more--><\/p>\n<h3>Tags<\/h3>\n<p>Tags are a flexible way to describe the structure of your business. Have a sales team? Tag them with a \u201cSales\u201d tag. Have offices in Newcastle and Manchester? Tag them with \u201cNewcastle\u201d and \u201cManchester\u201d tags.\u00a0 You can then use these tags to filter the employee list, the team calendar and all reports.<\/p>\n<p>If you want to see a list of your sales team that are based in the Newcastle office, then enter the \u201cSales\u201d followed by the \u201cNewcastle\u201d tag into the Filter box above the employee list and click Filter:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"img-responsive aligncenter wp-image-262 size-full\" src=\"https:\/\/blogsource.theholidaytracker.co.uk\/wp-content\/uploads\/2017\/10\/Five1.gif\" alt=\"\" width=\"1203\" height=\"484\" \/><\/p>\n<p>From there you can click View Calendar to view those employees in the Team Calendar.<\/p>\n<p>When running reports you filter the employees that are included in the report by adding one or more tags into the Tags box on each report:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"img-responsive aligncenter wp-image-263 size-full\" src=\"https:\/\/blogsource.theholidaytracker.co.uk\/wp-content\/uploads\/2017\/10\/Five2.gif\" alt=\"\" width=\"398\" height=\"414\" \/><\/p>\n<p>To start tagging, go to an employee\u2019s profile pages, click to view the Employee Details page and then start typing the name of your new tag in the Tags box. When you hit space or enter, it\u2019ll turn it into a tag:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"img-responsive aligncenter wp-image-264 size-full\" src=\"https:\/\/blogsource.theholidaytracker.co.uk\/wp-content\/uploads\/2017\/10\/Five3.gif\" alt=\"\" width=\"448\" height=\"100\" \/><\/p>\n<h3>Deputies<\/h3>\n<p>Howdy pardner! When the sheriff\u2019s out of town, his deputy is responsible for keeping folk in order. In The Holiday Tracker\u2019s <a href=\"\/staff-holiday-booking-system\">staff holiday booking system<\/a>, you can assign each manager a deputy who can approve holiday requests on their behalf. \u00a0As the system knows when a manager is off, it\u2019s also clever enough to send those holiday request emails to the deputy instead when the manager isn\u2019t there.<\/p>\n<p>To assign a deputy, you go to the Employee Details page of the manager and start typing the name of the new deputy into the Deputy box:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"img-responsive aligncenter wp-image-265 size-full\" src=\"https:\/\/blogsource.theholidaytracker.co.uk\/wp-content\/uploads\/2017\/10\/Five4.gif\" alt=\"\" width=\"437\" height=\"183\" \/><\/p>\n<h3>Birthday Emails<\/h3>\n<p>Every Monday morning, we email your managers letting them know which of their team is off on holiday this week and next. This is one of the features our customers say they love the most. Well how would you like to know whose birthdays are coming up too?<\/p>\n<p>Simply fill in their Date of Birth in the Personal Details page and drop us an email and we\u2019ll activate the birthdays feature, then your Monday morning emails will also contain upcoming birthdays too. You\u2019ll have to supply the cake yourselves though!<\/p>\n<h3>Team Calendar Permissions<\/h3>\n<p>By default, a manager can only see their own team in the <a href=\"\/staff-holiday-planner\">team holiday calendar<\/a>. This suits most of our customers down the the ground, but others require more flexibility. With Team Calendar Permissions you can grant access for managers to other teams too.<\/p>\n<p>Head to the Employment Details page for the manager you want to see more. Under the section titled Team Calendar Permissions, start typing the name of the manager you want to grant access to. You can also specify if you want that access to be read-only before adding the permission:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"img-responsive aligncenter wp-image-266 size-full\" src=\"https:\/\/blogsource.theholidaytracker.co.uk\/wp-content\/uploads\/2017\/10\/Five5.gif\" alt=\"\" width=\"897\" height=\"226\" \/><\/p>\n<p>Then when that manager goes to their Team Calendar page, they\u2019ll have a series of tabs along the top they can use to switch between the teams:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"img-responsive aligncenter wp-image-267 size-full\" src=\"https:\/\/blogsource.theholidaytracker.co.uk\/wp-content\/uploads\/2017\/10\/Five6.webp\" alt=\"\" width=\"1117\" height=\"271\" srcset=\"https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/10\/Five6.webp 1117w, https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/10\/Five6-300x73.webp 300w, https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/10\/Five6-768x186.webp 768w, https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/10\/Five6-1024x248.webp 1024w\" sizes=\"auto, (max-width: 1117px) 100vw, 1117px\" \/><\/p>\n<h3>Audit Log<\/h3>\n<p>Every action an employee makes while they\u2019re logged into The Holiday Tracker (including logging in) is recorded in the Audit Log. You can then view the Audit Log for each employee from their Employee Profile pages. The filter at the top of the log allows you to input some parameters to help you find what you\u2019re looking for:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"img-responsive aligncenter wp-image-268 size-full\" src=\"https:\/\/blogsource.theholidaytracker.co.uk\/wp-content\/uploads\/2017\/10\/Five7.webp\" alt=\"\" width=\"892\" height=\"196\" srcset=\"https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/10\/Five7.webp 892w, https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/10\/Five7-300x66.webp 300w, https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/10\/Five7-768x169.webp 768w\" sizes=\"auto, (max-width: 892px) 100vw, 892px\" \/><\/p>\n<p>As an example: one of your managers comes to you and tells you that he thinks Jamie made a holiday request for today, about a month ago. He rejected the request, but Jamie has called in sick today. Can you confirm this?<\/p>\n<p>You go to Jamie\u2019s Audit Log, choose \u201cHoliday Request\u201d from the Actions box and click Filter. The filtered list shows you that yes, sure enough Jamie made a request for today:<\/p>\n<p>You can also double check that the request was rejected by using the Reject Request action.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Our number one priority when developing The Holiday Tracker is to keep it simple and easy to use. However, it\u2019s always a delicate balancing act between keeping it simple and giving you powerful features and flexibility. In this article we take a look at some lesser-known Holiday Tracker features that are sometimes found skulking in [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[7],"tags":[],"class_list":["post-261","post","type-post","status-publish","format-standard","hentry","category-knowledge"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Five Lesser Known Holiday Tracker Features - The Holiday Tracker<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/2017\/10\/10\/five-lesser-known-holiday-tracker-features\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Five Lesser Known Holiday Tracker Features - The Holiday Tracker\" \/>\n<meta property=\"og:description\" content=\"Our number one priority when developing The Holiday Tracker is to keep it simple and easy to use. However, it\u2019s always a delicate balancing act between keeping it simple and giving you powerful features and flexibility. In this article we take a look at some lesser-known Holiday Tracker features that are sometimes found skulking in [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/2017\/10\/10\/five-lesser-known-holiday-tracker-features\/\" \/>\n<meta property=\"og:site_name\" content=\"The Holiday Tracker\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/TheHolidayTracker\/\" \/>\n<meta property=\"article:published_time\" content=\"2017-10-10T10:54:56+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-07-23T10:22:38+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/10\/Image-1.webp\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"600\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Anthony Burns\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@TheHolTracker\" \/>\n<meta name=\"twitter:site\" content=\"@TheHolTracker\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Anthony Burns\" \/>\n\t<meta name=\"twitter:label2\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/theholidaytracke-4xhy3odrd6.live-website.com\\\/2017\\\/10\\\/10\\\/five-lesser-known-holiday-tracker-features\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/theholidaytracke-4xhy3odrd6.live-website.com\\\/2017\\\/10\\\/10\\\/five-lesser-known-holiday-tracker-features\\\/\"},\"author\":{\"name\":\"Anthony Burns\",\"@id\":\"https:\\\/\\\/theholidaytracke-4xhy3odrd6.live-website.com\\\/#\\\/schema\\\/person\\\/449718e548cc5e9c327f1a9b0cf64ffc\"},\"headline\":\"Five Lesser Known Holiday Tracker Features\",\"datePublished\":\"2017-10-10T10:54:56+00:00\",\"dateModified\":\"2026-07-23T10:22:38+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/theholidaytracke-4xhy3odrd6.live-website.com\\\/2017\\\/10\\\/10\\\/five-lesser-known-holiday-tracker-features\\\/\"},\"wordCount\":711,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\\\/\\\/theholidaytracke-4xhy3odrd6.live-website.com\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/theholidaytracke-4xhy3odrd6.live-website.com\\\/2017\\\/10\\\/10\\\/five-lesser-known-holiday-tracker-features\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/blogsource.theholidaytracker.co.uk\\\/wp-content\\\/uploads\\\/2017\\\/10\\\/Image-1.webp\",\"articleSection\":[\"Knowledge\"],\"inLanguage\":\"en-GB\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/theholidaytracke-4xhy3odrd6.live-website.com\\\/2017\\\/10\\\/10\\\/five-lesser-known-holiday-tracker-features\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/theholidaytracke-4xhy3odrd6.live-website.com\\\/2017\\\/10\\\/10\\\/five-lesser-known-holiday-tracker-features\\\/\",\"url\":\"https:\\\/\\\/theholidaytracke-4xhy3odrd6.live-website.com\\\/2017\\\/10\\\/10\\\/five-lesser-known-holiday-tracker-features\\\/\",\"name\":\"Five Lesser Known Holiday Tracker Features - 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