{"id":30,"date":"2016-03-28T15:07:59","date_gmt":"2016-03-28T15:07:59","guid":{"rendered":"https:\/\/blogsource.theholidaytracker.co.uk\/?p=30"},"modified":"2026-08-14T08:22:53","modified_gmt":"2026-08-14T08:22:53","slug":"update-3-0-storing-employee-data","status":"publish","type":"post","link":"https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/2016\/03\/28\/update-3-0-storing-employee-data\/","title":{"rendered":"Update 3.0 \u2013 Storing Employee Data"},"content":{"rendered":"<p>This latest update is the first stage in transforming The Holiday Tracker into a HR management tool \u2013 you can now store much more data against each of your employees. Below is a summary of the key features in this update.<\/p>\n<ol>\n<li><strong>Employee Data<\/strong><br \/>\nThe employee data page has been re-imagined, is now spread across multiple pages and contains many more fields.<\/li>\n<li><strong>Who Is Off<\/strong><br \/>\nAdmins can now access a new page in the <a href=\"\/employee-holiday-tracker\">employee holiday tracker<\/a> detailing which employees have planned absence over the next two weeks.<\/li>\n<li><strong>Opting Out of Attendance Register Notifications<\/strong><br \/>\nYou can now set managers and admins to not receive notification emails from the Attendance Register.<\/li>\n<li><strong>Admins Weekly Email<\/strong><br \/>\nAdmins can now receive a weekly e-mail detailing who is off this week and next.<\/li>\n<li><strong>Birthdays in the Weekly Email<\/strong><br \/>\nYou can include a list of which employees\u2019 birthdays are coming up as part of the weekly emails.<\/li>\n<\/ol>\n<p><!--more--><\/p>\n<p>That\u2019s the summary, we go into more detail on each of those features below.<\/p>\n<h3>Employee Data<\/h3>\n<p>The first step in our journey towards becoming a HR management tool is to allow the storage of more useful data against each employee, for example: Job Title, Payroll ID and Emergency Contact Details. In order to facilitate these new fields we\u2019ve split the Employee page into multiple pages which you can navigate using the new sidebar:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-31\" src=\"https:\/\/blogsource.theholidaytracker.co.uk\/wp-content\/uploads\/2017\/06\/EmpData.webp\" alt=\"\" width=\"695\" height=\"389\" srcset=\"https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/06\/EmpData.webp 695w, https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/06\/EmpData-300x168.webp 300w\" sizes=\"auto, (max-width: 695px) 100vw, 695px\" \/><\/p>\n<p>Each of the new fields have been carefully selected and organised into sections and pages. However, not all of the fields may be relevant to every business, so we\u2019ve given you the ability to hide fields that you don\u2019t want to use. Using the Fields button at the bottom of the side panel, you can turn on the Field Visibility Mode. This places toggle boxes over the fields that can be hidden:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-32\" src=\"https:\/\/blogsource.theholidaytracker.co.uk\/wp-content\/uploads\/2017\/06\/Fields.webp\" alt=\"\" width=\"695\" height=\"290\" srcset=\"https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/06\/Fields.webp 695w, https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/06\/Fields-300x125.webp 300w\" sizes=\"auto, (max-width: 695px) 100vw, 695px\" \/><\/p>\n<p>Click on a toggle box to toggle the visibility of a field and then click the Fields button again to save your preference.<\/p>\n<p>The field visibility is set for the company as a whole, not individual employees. So you can\u2019t hide a field for one employee and have it visible for another.<\/p>\n<p>We\u2019ve also added a new report to the Reports page called the Employee Data Report, expanding the <a href=\"\/features\">reporting features<\/a> available in The Holiday Tracker. This enables you to export all of this additional data to an Excel spreadsheet should you need to.<\/p>\n<h3>Who Is Off<\/h3>\n<p>A simple but incredibly useful feature, the Who Is Off page can be accessed from the Admin menu, and gives you a complete picture of who is off today, the rest of this week and next week:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-34\" src=\"https:\/\/blogsource.theholidaytracker.co.uk\/wp-content\/uploads\/2017\/06\/WhoIsOff.webp\" alt=\"\" width=\"695\" height=\"406\" srcset=\"https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/06\/WhoIsOff.webp 695w, https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/06\/WhoIsOff-300x175.webp 300w\" sizes=\"auto, (max-width: 695px) 100vw, 695px\" \/><\/p>\n<h3>Opting Out of Attendance Register Notifications<\/h3>\n<p>Tucked away in the Account Details section of the Employee Details page, you can now opt an employee out of receiving Attendance Register notification emails. Do you have managers who don\u2019t complete their own Attendance Register, so don\u2019t need the notifications? Or maybe you have more than one admin user and not all of them require the chase emails? In either scenario, simply tick the \u201cDo Not Send\u2026\u201d box for that employee, and the emails will be silenced.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-33\" src=\"https:\/\/blogsource.theholidaytracker.co.uk\/wp-content\/uploads\/2017\/06\/OptOut.webp\" alt=\"\" width=\"695\" height=\"189\" srcset=\"https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/06\/OptOut.webp 695w, https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/06\/OptOut-300x82.webp 300w\" sizes=\"auto, (max-width: 695px) 100vw, 695px\" \/><\/p>\n<h3>Admins Weekly Email and Birthdays in the Weekly Email<\/h3>\n<p>As you\u2019re no doubt aware, we email all of your managers on a Monday morning, letting them know which of their employees are on holiday this week and next. Well now you can have this e-mail sent to your admins too, letting them know which employees, across the entire company, are on holiday this week and next.<\/p>\n<p>The second feature makes use of the new Date of Birth field. Enabling this feature will add a list of which employees will be celebrating a birthday, this week and next, to the Weekly email. A great opportunity to ensure your employees feel valued by ensuring you don\u2019t forget to light some candles.<\/p>\n<p>These two features are disabled by default, but if you want one or both of them enabling, then let us know and we\u2019ll flick the switch.<\/p>\n<p>&nbsp;<\/p>\n<p>If you have any questions or feedback regarding this update, don\u2019t hesitate to get in touch: anthony@theholidaytracker.co.uk<\/p>\n","protected":false},"excerpt":{"rendered":"<p>This latest update is the first stage in transforming The Holiday Tracker into a HR management tool \u2013 you can now store much more data against each of your employees. Below is a summary of the key features in this update. Employee Data The employee data page has been re-imagined, is now spread across multiple [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[],"class_list":["post-30","post","type-post","status-publish","format-standard","hentry","category-updates"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Update 3.0 \u2013 Storing Employee Data - The Holiday Tracker<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/2016\/03\/28\/update-3-0-storing-employee-data\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Update 3.0 \u2013 Storing Employee Data - The Holiday Tracker\" \/>\n<meta property=\"og:description\" content=\"This latest update is the first stage in transforming The Holiday Tracker into a HR management tool \u2013 you can now store much more data against each of your employees. 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