{"id":96,"date":"2017-08-02T15:38:14","date_gmt":"2017-08-02T15:38:14","guid":{"rendered":"https:\/\/blogsource.theholidaytracker.co.uk\/?p=96"},"modified":"2026-07-28T09:42:29","modified_gmt":"2026-07-28T09:42:29","slug":"pro-rata-holiday-calculator","status":"publish","type":"post","link":"https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/2017\/08\/02\/pro-rata-holiday-calculator\/","title":{"rendered":"Pro-rata holiday calculator: work out employee holiday entitlement"},"content":{"rendered":"\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"512\" src=\"https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/08\/calc-1-1024x512.webp\" alt=\"\" class=\"wp-image-1505\" srcset=\"https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/08\/calc-1-1024x512.webp 1024w, https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/08\/calc-1-300x150.webp 300w, https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/08\/calc-1-768x384.webp 768w, https:\/\/theholidaytracke-4xhy3odrd6.live-website.com\/wp-content\/uploads\/2017\/08\/calc-1.webp 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">If an employee works part-time, starts part-way through the year or leaves before the end of the holiday year, their holiday entitlement may need to be calculated pro-rata.<\/p>\n\n\n\n<!--more-->\n\n\n\n<p class=\"wp-block-paragraph\">Most UK workers are <a href=\"https:\/\/www.gov.uk\/holiday-entitlement-rights\">entitled to 5.6 weeks\u2019 paid holiday each year<\/a>. For someone working 5 days a week, this usually works out as 28 days\u2019 holiday per year, which can include bank holidays.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Rather than working it out manually, you can use our free <a href=\"\/holiday-entitlement-calculator\">holiday entitlement calculator<\/a> to estimate holiday allowance for full-time and part-time employees with a regular working pattern.<\/p>\n\n\n\n<div style=\"margin: 36px 0; padding: 32px; background: #eef7ff; border-radius: 18px; display: flex; flex-wrap: wrap; align-items: center; gap: 28px; box-sizing: border-box;\">\n\n  <div style=\"flex: 0 0 auto; width: 96px; height: 96px; border-radius: 50%; background: #dceeff; display: flex; align-items: center; justify-content: center; color: #0875d1;\">\n    <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"52\" height=\"52\" fill=\"currentColor\" class=\"bi bi-calculator\" viewBox=\"0 0 16 16\" aria-hidden=\"true\" focusable=\"false\">\n      <path d=\"M12 1a1 1 0 0 1 1 1v12a1 1 0 0 1-1 1H4a1 1 0 0 1-1-1V2a1 1 0 0 1 1-1zM4 0a2 2 0 0 0-2 2v12a2 2 0 0 0 2 2h8a2 2 0 0 0 2-2V2a2 2 0 0 0-2-2z\"><\/path>\n      <path d=\"M4 2.5a.5.5 0 0 1 .5-.5h7a.5.5 0 0 1 .5.5v2a.5.5 0 0 1-.5.5h-7a.5.5 0 0 1-.5-.5zm0 4a.5.5 0 0 1 .5-.5h1a.5.5 0 0 1 .5.5v1a.5.5 0 0 1-.5.5h-1a.5.5 0 0 1-.5-.5zm0 3a.5.5 0 0 1 .5-.5h1a.5.5 0 0 1 .5.5v1a.5.5 0 0 1-.5.5h-1a.5.5 0 0 1-.5-.5zm0 3a.5.5 0 0 1 .5-.5h1a.5.5 0 0 1 .5.5v1a.5.5 0 0 1-.5.5h-1a.5.5 0 0 1-.5-.5zm3-6a.5.5 0 0 1 .5-.5h1a.5.5 0 0 1 .5.5v1a.5.5 0 0 1-.5.5h-1a.5.5 0 0 1-.5-.5zm0 3a.5.5 0 0 1 .5-.5h1a.5.5 0 0 1 .5.5v1a.5.5 0 0 1-.5.5h-1a.5.5 0 0 1-.5-.5zm0 3a.5.5 0 0 1 .5-.5h1a.5.5 0 0 1 .5.5v1a.5.5 0 0 1-.5.5h-1a.5.5 0 0 1-.5-.5zm3-6a.5.5 0 0 1 .5-.5h1a.5.5 0 0 1 .5.5v1a.5.5 0 0 1-.5.5h-1a.5.5 0 0 1-.5-.5zm0 3a.5.5 0 0 1 .5-.5h1a.5.5 0 0 1 .5.5v4a.5.5 0 0 1-.5.5h-1a.5.5 0 0 1-.5-.5z\"><\/path>\n    <\/svg>\n  <\/div>\n\n  <div style=\"flex: 1 1 360px; min-width: 260px;\">\n    <h2 style=\"margin: 0 0 10px 0; font-size: 28px; line-height: 1.25; color: #071a33;\">\n      Use our free holiday entitlement calculator\n    <\/h2>\n\n    <p style=\"margin: 0 0 20px 0; font-size: 18px; line-height: 1.6; color: #26384d;\">\n      Work out entitlement for part-time staff, starters, leavers and pro-rata holiday calculations.\n    <\/p>\n\n    <a href=\"https:\/\/www.theholidaytracker.co.uk\/holiday-entitlement-calculator\" style=\"display: inline-block; padding: 14px 28px; background: #0875d1; color: #ffffff; text-decoration: none; border-radius: 8px; font-size: 18px; font-weight: 700;\">\n      Use the calculator \u2192\n    <\/a>\n  <\/div>\n \n\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">What does pro-rata holiday mean?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Pro-rata simply means \u201cin proportion\u201d.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For holiday entitlement, it usually means an employee receives a proportion of the full annual allowance, based on how much they work or how much of the holiday year they are employed for.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For example, if a full-time employee receives 28 days\u2019 holiday and a part-time employee works 3 days per week, their entitlement would usually be based on their part-time working pattern.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">When might you need to calculate holiday pro-rata?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You may need a pro-rata holiday calculation when an employee:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>works part-time<\/li>\n\n\n\n<li>starts part-way through the holiday year<\/li>\n\n\n\n<li>leaves part-way through the holiday year<\/li>\n\n\n\n<li>changes their working pattern during the year<\/li>\n\n\n\n<li>has their holiday calculated in hours instead of days<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">These situations can quickly become confusing, especially if you\u2019re also including bank holidays or dealing with different working patterns.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How is pro-rata holiday calculated?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The starting point is usually the employee\u2019s full-time annual entitlement. You then adjust the calculation based on their working pattern and, where relevant, the part of the holiday year they are employed for.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For example:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>a full-time employee working 5 days per week may be entitled to 28 days per year<\/li>\n\n\n\n<li>a part-time employee working 3 days per week may be entitled to 16.8 days per year<\/li>\n\n\n\n<li>someone who starts or leaves part-way through the year would usually receive a proportion of their annual entitlement<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Statutory holiday entitlement should not be rounded down. You can keep the exact figure or round it up.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Use our holiday entitlement calculator<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Our <a href=\"\/holiday-entitlement-calculator\">holiday entitlement calculator<\/a> can help you work out entitlement for employees with a regular working pattern, including part-time staff, starters, leavers and employees whose holiday needs to be calculated pro-rata.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It can calculate holiday in days or hours and can also include bank holidays where they form part of the employee\u2019s entitlement.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If your employee works irregular hours or is a part-year worker, different rules may apply, so you should check the latest GOV.UK guidance or use the <a href=\"https:\/\/www.gov.uk\/government\/publications\/simplifying-holiday-entitlement-and-holiday-pay-calculations\/holiday-pay-and-entitlement-reforms-from-1-january-2024\">official GOV.UK calculator<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Want to manage holiday entitlement automatically?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">A calculator is useful for working out individual entitlement, but it can still be difficult to manage requests, approvals and remaining allowance in a spreadsheet.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The Holiday Tracker calculates entitlement for you, keeps each employee\u2019s remaining allowance up to date, and lets staff request holiday online.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"\/freetrial\">Start your free trial<\/a> and see how much easier holiday management can be.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If an employee works part-time, starts part-way through the year or leaves before the end of the holiday year, their holiday entitlement may need to be calculated pro-rata.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[4,7],"tags":[],"class_list":["post-96","post","type-post","status-publish","format-standard","hentry","category-holidays","category-knowledge"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Pro-rata holiday calculator: work out employee holiday entitlement - The Holiday Tracker<\/title>\n<meta name=\"description\" content=\"This pro rata holiday calculator can help you determine the correct entitlement for your employees, taking into account their start date and work patterns.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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